Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Resposibilites include:

• Managing dynamic multi-disciplinary schedule via MS Outlook with rapid notification of schedule changes. The schedule includes office activities, conference roons, and visistaion schedules
• Anticiapate and coordinate with Program Manager regularly for near term and long term staff actions
• Support front office and staff meeting agenda coordination. Will attend and take minutes and create action items as required
• As needed, arrange domestic and international travel and prepare expense travel reports
• Manage multiple audiovisual and telecommnications devices on sight

Basic Qualifications

• Administrative Assistant experience
• Must be proficient in MS Office (Outlook, Word, Excel, and PowerPoint)
• Experience in managing emails, calendars, and schedules
• Experience in travel planning and expense reporting

Desired Skills

• Capable of prioritizing and operating at the next level of leadership
• Advanced user of MS Outlook email and calendar
• Advanced user of Microsoft Office Word, EXCEL, Power Point; Expert in web-based applications on desktop and mobile devices;
• Manage travel related risks and anticipate alternate actions;
• Demonstrable evidence of working in a diverse cultural team and customer environment. 
• Demonstrable evidence of being a team player capable of establishing a partnered environment in the department and with adjacent teams.
• Demonstrated evidence of being a team player working with internal and external teams seeks excellence, in all assignments 
• Evidence of being a Fast Learner
• Excellent verbal and written abilities to interface with domestic and international customers.
• Self-motivated and highly driven. 
• Active Secret Clearance