Standard Job Description

As an Administrative Assistant supporting ADSW Advanced Programs, you will provide high-impact administrative and operational support to the Program Director and the broader leadership team. You will manage and optimize complex calendars; coordinate recurring meetings, leadership reviews, customer engagements, and staff events; arrange travel and support expense reporting; and prepare professional correspondence, agendas, presentation materials, and action-item trackers. You will serve as a trusted liaison across program leadership, administrative peers, and cross-functional partners to ensure timely communication, effective scheduling, and smooth execution of daily priorities.

You will also maintain key team resources and processes, including the ADSW-AP staff event calendar, organizational charts, shared collaboration sites, travel-approval tracking, and program information repositories in Teams, SharePoint, and/or Confluence. The successful candidate will bring exceptional organization, discretion, initiative, and attention to detail; proactively resolve conflicts and changing priorities; and help establish efficient methods for tracking leadership actions, organizing program information, supporting onboarding, and coordinating team activities.

Why Join Us
The ideal candidate is exceptionally organized, discreet, and proactive. You will thrive in a collaborative environment where your attention to detail directly impacts program efficiency and leadership effectiveness.

We are committed to supporting your work‑life balance and overall well‑being, offering flexible scheduling options. Learn more about Lockheed Martin’s comprehensive benefits package here.

Further Information About This Opportunity
This position is in Orlando, FL

MUST BE A U.S. CITIZEN - This position is located at a facility that requires special access. The selected candidate must have the ability to obtain a Secret security clearance

Basic Qualifications

• Demonstrated administrative, executive-assistant, office-management, program-support, or comparable coordination experience.
• Ability to manage complex calendars, schedule meetings, coordinate logistics, and respond effectively to changing priorities.
• Strong organizational skills, attention to detail, follow-through, and ability to independently manage multiple assignments accurately and on time.
• Strong written, verbal, interpersonal, and customer-service communication skills, including the ability to interact professionally with all levels of leadership, employees, customers, and external partners.
• Proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to prepare clear, professional correspondence, agendas, presentation materials, meeting notes, and action-item trackers.
• Ability to manage sensitive, confidential, proprietary, and classified information with discretion and sound judgment.
• Ability to work effectively both independently and collaboratively in a fast-paced, deadline-driven environment.
• Ability to obtain and maintain any required security clearance or access authorization.

Desired Skills

• Experience supporting senior leaders, program managers, chief engineers, or other executive-level stakeholders.
• Advanced Outlook calendar-management skills, including scheduling across multiple stakeholders, locations, and time zones.
• Experience coordinating large meetings, leadership reviews, customer engagements, off-site events, and multi-stakeholder activities.
• Experience arranging business travel and preparing expense reports using systems such as Concur or comparable corporate travel and expense tools.
• Working knowledge of Teams, SharePoint, and Confluence for collaboration, document management, team communications, and information organization.
• Experience establishing effective file-management, document-control, or program-data organization practices.
• Ability to anticipate needs, identify process improvements, and proactively resolve administrative or scheduling issues before they affect program execution.