Standard Job Description

This position supports the Vice President, IFG Deputy GM. The successful candidate will perform a variety of administrative duties in support of the IFG executive team. This position will require performance of the following tasks:

• Manages various office functions
• Manages complex executive calendars and actively resolves meeting conflicts
• Makes executive travel arrangements
• Assists with presentation development and metrics collection
• Supports digital transformation initiatives and other duties as assigned
• Generates and submits timely executive expense reports
• As a delegate, reviews expense reports submitted to the IFG Deputy GM by their direct reports in a timely fashion
• Screens and directs callers to the proper point of contact
• Manages flow and filing of sensitive and proprietary information
• Arranges meetings and conferences
• Receives, refers, or answers mail, to include review and properly re-directing e-mail with appropriate follow-up
• Uses personal computers and standard desktop software to compose reports, correspondence, and memorandums
• Reviews drafts and finished documents for appropriate grammatical usage
• May provide guidance and direction, as needed, to other administrative professionals on the IFG team
• Serves as primary back-up for the IFG GM admin

Professionalism and highly effective interpersonal skills are a requirement in this position due to the level of Corporate and company leadership interface with both offices, in addition to external dignitaries and civic leaders. This role requires event support and coordination to support offices with company tours and special events. Additionally, coordination is critical in this function to ensure organizations are kept informed of emerging issues and information. The successful candidate will be:
• Able to maintain confidential information pertaining to IFG operations, proprietary, and personnel matters
• Able to manage Offsite/Special Event planning
• Capable of delivering basic Audio/Visual Support for Meetings
• Able to handle basic budget management
• Must be able to appropriately order office supplies
• Must be able to work flexible hours and overtime including evenings and weekends as needed

Basic Qualifications

• Experience as an Administrative Assistant in support of an executive level office.

• Proficient with Microsoft Office - Microsoft Word, Power Point, Outlook, Excel. Must be able to create, edit, and manipulate all major applications.

• Experience arranging international/domestic travel and expense reporting.

• Experience managing multiple outlook calendars and email for leaders.

Desired Skills