Standard Job Description

The position serves as the Executive Administrative Assistant for the Vice President & General Manager for Tactical Missiles. The position will provide day-to-day administrative support for this executive and support the leadership team. The position requires an individual that is a team player, has excellent interpersonal skills, communication skills, professionalism, prioritization skills, and proven ability to manage multiple tasks. The position requires extensive administrative assistant experience supporting executive level employees as the selected candidate will interface with company executives and external contacts. Position requires working on site in Grand Prairie, TX. Responsibilities will include: 

• Provide executive-level administrative support, including managing calendars, scheduling meetings, coordinating travel arrangements, and evaluating travel logistics to accommodate commitments while on travel.
• Manage communications, including emails, phone calls, and other correspondence.
• Ability to work collaboratively with all levels, other executive assistants, and technical assistants to coordinate meeting logistics.
• Handle submission of invoices, manage all required event approvals, and planning for offsites and events.
• Coordinate event planning, including logistics, catering, and audio-visual equipment.
• Process visitor requests for meetings held onsite.
• Process all aspects of the travel itinerary, security forms, clearances for domestic and international travel.
• Create and edit documents, presentations, and other materials as needed.
• Prepare expense reports with accuracy, and ensure timely reconciliation of the business travel card. 
• Provide dotted-line leadership to a team of administrative assistants, providing guidance, support, and development opportunities as needed.
• Conduct skip-level meetings and team-building events to promote a positive and inclusive work environment.

Basic Qualifications

• Due to facility requirements, all candidates must be US citizens
• Prior experience as an Executive Administrative Assistant supporting senior executives.
• Proficient with Word, Excel, PowerPoint, Outlook, Travel Planning (Concur), and other standard company programs.
• Ability to organize and prioritize work assignments; should be a self-starter able to work independently.
• Ability to demonstrate good judgement, maintain confidentiality and handle sensitive information with discretion.
• Excellent time management, demonstrated ability to multi-task, prioritize tasks, and adjust to changing priorities.
• Exceptional organizational skills and ability to follow through on actions per the requested due dates and deadlines.
• Attention to detail and ability to produce high-quality work products.
• Excellent written and verbal communication skills with the ability to build strong relationships with employees at all levels.
• Must be able to travel when needed to support leadership meetings, offsites, team engagements, etc.
• Candidate must also be flexible with their work schedule and available on weekends when needed.

Desired Skills

• Demonstrated experience and history of strong performance in prior administrative roles supporting executive teams. 
• Demonstrated ability to handle a high-paced environment.
• Knowledge of Lockheed Martin’s processes, procedures, internal systems that are used to provide administrative support to executives such as travel and expense reporting systems.
• Experience with booking and expensing domestic and international travel.
• Experience arranging complex, multi-site meetings with multiple senior executives.
• Experience coordinating Facilities and Information Technology support.